Grading and FERPA

 Evaluation and Grading

Faculty members are responsible for grading. They take this responsibility seriously and strive to act in a fair and conscientious manner. There is no standard grading scale for the College or Seminary. Course Project submissions shall be graded within a reasonable time, accompanied by constructive comments if necessary. Changes may be made after a grade is reported to the Registrar’s Office only if the faculty member involved certifies that a clerical error was made. The faculty and the Dean have affirmed that the faculty is the final evaluator and grader of all course Project submissions and the Ph.D. thesis.

Grading System
Grades (marks) assigned in the “conventional” system are:
A = 4.000
A- = 3.700
B+ = 3.300
B= 3.000
B- = 2.700
C+ = 2.300
C = 2.000
C- = 1.700
F = 0.000

Academic Warning System
Bachelor’s and Master’s programs: A cumulative grade average of “C+” (2.30) is required for graduation with the B.A., M.A., or M.Div. degree. Any grade below “C+” is a warning that a student is not showing promise of successfully completing degree work. A student with three courses below 2.3, will be placed on academic probation, and monitored until the GPA for the first six courses is 2.3 or higher. Any course grade of “F” will result in an academic performance review.

Based on the review, a student will either receive an academic warning or be placed on academic probation. Any bachelor’s or master’s level student who accumulates as many as twelve credits of “F” will be automatically separated from the College or Seminary. Students separated from the College or Seminary under these conditions may apply for readmission after one calendar year has passed. No tuition refund is made under these conditions.

D.Min. program: No credit is granted for courses with a grade below “B-,” and an overall average of “B” (3.00) or higher must be maintained for graduation. Doctor of Ministry students who are unable to complete the program may be awarded a “Certificate of Course Completion in Postgraduate Theological Studies,” provided they have completed eight courses in the D.Min curriculum with at least a GPA of 2.0.

Application for Graduation
Students must apply for graduation by email to 15 days before they anticipate completing the degree program. Only students who have completed all degree requirements and have no outstanding financial obligations will be eligible to graduate.

Honors at Graduation
Bachelor of Arts degree programs that have been completed with a GPA of not less than 3.700, are eligible for honors. The degree Award Certificate will display: Cum Laude for 3.700 – 3.799; Magna Cum Laude for 3.800 – 3.899; andSumma Cum Laude 3.900 and higher.

Academic Records

Transcript Requests
In compliance with the Family Education Rights and Privacy Act of 1974, all Official transcript requests must be made by email by the inquiring student. Email the Office of the Faculty, (

  • Full name at time of attendance
  • Dates of attendance or year of graduation
  • Degree program
  • Home address, telephone and email
  • Address where transcript should be sent

Transcripts are $10.00 each. Payment may be made by credit card (Visa or MasterCard only).
Transcripts will only be issued for students who are in good standing with the Business Office. Official transcripts are enclosed in signed, sealed envelopes.

Family Education Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

The right to inspect and review the student’s education records within 45 days of the day the College or Seminary receives a request for access.

Students should submit to the Registrar via email requests that identify the record(s) they wish to inspect. The Registrar will make arrangements to email the records to the student.

Students may ask the Seminary to amend a record that they believe is inaccurate. They should email the College or Seminary official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. This request should be emailed to the Registrar, who will forward it to the appropriate official.

If the official responsible for the record decides not to amend the record as requested by the student, the College or Seminary will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

An exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College or Seminary in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the College or Seminary has contracted (such as an attorney, auditor, or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

The College or Seminary may also release the following directory information without prior consent:

  • Name of student
  • Photograph of student
  • Mailing address
  • Home telephone number
  • Work telephone number
  • Campus box number
  • Email address
  • Dates of attendance
  • Graduation date
  • Degree program.

Denominational affiliation is not considered directory information. Students may submit a request in writing to the Registrar’s Office to prohibit the release of directory information without consent.

Academic Standards and Disciplinary Actions

Academic Standards
Students are expected to comply with all academic regulations and requirements, both of the College or Seminary and of the courses in which they are enrolled. Academic honesty is expected and required. Plagiarism is regarded as a serious offense and will result in substantial penalties, including the possibility of academic dismissal.

The Faculty regards the following a form of plagiarism or dishonesty:

  • borrowing and presenting as one’s own (i.e., without proper attribution) the composition or ideas of another.

Disciplinary Actions

In cases of academic dishonesty or personal or professional misconduct, it may prove necessary to dismiss the student from the College or Seminary, or delay completion of his/her degree program until satisfactory progress can be made in dealing with academic, professional, or personal problems.